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Management Structure

Management Details for Brighouse Juniors...

TEAM REPRESENTATIVES

JOB HOLDERS - PHIL BAKER U11 REP - ALL OTHER TEAMS VACANT

DATE REVIEWED - OCTOBER 2005

• 1. To attend (or ensure representation at) Management Committee meetings
• 2. To attend (or ensure representation at) Managers meetings
• 3. To be a communication link between the Managers and the Management Committee
• 4. To assist in Management Committee roles
• 5. To ensure Club representation at all relevant league meetings

CHAIRMAN

JOB HOLDER - IAN ADDY

DATE REVIEWED - OCTOBER 2005

• 1. Chair the monthly committee meetings
• 2. Assist the Secretary to produce agendas
• 3. Head the committee in making decisions to benefit the whole club
• 4. Head the committee in all disciplinary matters
• 5. Attend at least one game (or part game) per team throughout the season
• 6. Attend at least one managers meeting and one social meeting per season
• 7. Attend presentation days / nights where possible
• 8. Produce reports for newsletters etc.
• 9. To develop club strategies and ensure implementationv
• 10. To be available to give managers advice on operational issues as necessary, including transition from mini-soccer to 11-a-side
• 11. To assist the Club Development Officer

CLUB DEVELOPMENT OFFICER

JOB HOLDER - DOUG TAIT (VICE CHAIRMAN)

DATE REVIEWED - OCTOBER 2005

• 1. Ensure club retains current F.A. award and continues progression to higher standards
• 2. Develop links to open age teams and schools
• 3. Lead any Project Developments
• 4. Oversee applications for grants etc. from various organizations

CLUB SECRETARY

JOB HOLDER - KERRI PICKERING
DATE REVIEWED -October 2010

RESPONSIBILITIES

• 1. To ensure all administrative duties that enable the club to function effectively are carried out efficiently
• 2. Provide the main point of contact for people outside the club
• 3. Prepare agendas and take the minutes of all committee meetings and A.G.M’s
• 4. Distribute all action points and minutes to all necessary parties
• 5. Attend managers and social meetings as and when necessary

CLUB TREASURER

JOB HOLDER - JAN KING

DATE REVIEWED - OCTOBER 2005

• 1. To look after the finances of the club
• 2. Collect all training / match day fees and set collection procedures
• 3. Ensure all bills are paid
• 4. Produce on-going management accounts and year end reports
• 5. Financial planning including budgets
• 6. Keeping copies of all receipts, bills paid etc.
• 7. To link with Members Draw Administrator
• 8. To ensure final accounts are audited
• 9. To complete the annual Charity Commission return

COMMUNICATION OFFICER

JOB HOLDER - KELLY HEAVYSIDE

DATE REVIEWED - MARCH 2011

• 1. Develop, expand and maintain web site
• 2. Produce Intonet newsletter as and when required
• 3. Organize adverts in local press, and leaflet / poster advertising
• 4. Produce general interest stories relating to the club for the local press, and be the main point of contact for the press
• 5. Encourage managers etc. to come forward with stories / photos etc. and to be the main point of contact within the club
• 6. Generally to positively advance the profile of the club in the community
• 7. To attract sponsors and promote them

FACILITIES MANAGER

JOB HOLDER - RICHARD HILL ASSISTANTS - MARTIN BROOK AND TRICIA TAIT

DATE REVIEWED - OCTOBER 2005

• 1. Ensure all pitches, relative pitch equipment, and buildings that are owned / leased by the club are fully maintained throughout the year within budgets set by the Management Committee
• 2. Ensure suitable pitches are allocated to all teams
• 3. Ensure all mains services and refuse collections continue to be provided at the best possible rates
• 4. Deal with all legal issues relating to leases etc. and inform the committee as necessary
• 5. Be responsible for the security of all facilities
• 6. Control the usage of pitches throughout the year
• 7. Ensure all teams have necessary equipment, including kit, for training and match days, working within budgets set by the Management Committee

FOOTBALL DEVELOPMENT OFFICER

JOB HOLDER - PHIL GARBE (ASST – PHIL BAKER)

DATE REVIEWED - OCTOBER 2005

• 1. Ensure all managers / assistants / coaches etc. attain minimum level coaching qualifications, child protection cards and first aid certificates
• 2. Promote advanced courses for the above
• 3. Keep data base to ensure qualifications are still valid
• 4. Ensure new managers are correctly and efficiently inducted into the club
• 5. Generally set coaching strategies for the club
• 6. Oversee recruitment drives for managers and players
• 7. Ensure suitable training venues are allocated to all teams
• 8. To build and maintain data-base of referees

SOCIAL OFFICER

JOB HOLDER - ASHLEY AIREY

DATE REVIEWED - OCTOBER 2009

• 1. To prepare agendas and chair monthly social committee meetings
• 2. To co-ordinate social and fund-raising events throughout the year
• 3. To organize‘staffing’ of events
• 4. Ensure events are fully licensed with local authorities / fire dept. etc.
• 5. Oversee recruitment drives for social representatives
• 6. Ensure all income and expenses are accounted for and banked, and all details are passed on to Club Treasurer
• 7. To control club merchandise

CLUB WELFARE OFFICER

JOB HOLDER - VACANT
DATE REVIEWED - OCTOBER 2009

• 1. Support the club in identifying those who require a CRB Disclosure and complete this process as part of the club’s safeguarding initiatives.
• 2. Deal with any concerns in line with the clubs policies and procedures.
• 3. Maintain confidentiality, all concerns should be dealt with strictly on a need to know basis.
• 4. Ensure that  the clubs responsibilities are well understood by all.
• 5. Promote The FA's Respect programme and help to develop best-practice processes
• 6. Monitor repeated incidents of poor behaviour and liaise with the committee (and where necessary YLWO or CFA Welfare Officer)
• 7. Refer matters of concern.